SAP Business Network FAQs
How to Create a Supplier Account on the SAP Business Ariba Network
VIDEO
Creating an SAP Business Network Account
Homepage Layout
Customise Workbench
VIDEO
Account Overview and Customise Widget
VIDEO
Configure Routing Notifications
LINK
How to change your SAP Account Administrator
VIDEO
Managing Multiple Accounts (Account Hierarchy)
This guide provides some questions and answers and basic trouble shooting for things like creating an account, login and password resets, login errors messages, updating your email addresses and usernames, as well as how to find your SAP Business Network ID Number (ANID).
SAP Ariba Account User FAQs
As the administrator of your organisation’s SAP Ariba Network account, you play an important part in keeping your company’s account running smoothly.
Your responsibilities include:
The administrator role is automatically linked to the username and login entered during account setup and registration. If necessary, however, you can reassign the role to another person at a later stage.
A user is created by the administrator and has exactly one role, which corresponds to the user’s real job responsibilities. Each user is responsible for updating his or her personal user information.
See the Ariba® Network for Suppliers Administrator Quick-Start Guide for detailed information on the following topics:
Information Required for Vendor Registration
Completing the Vendor Registration Questionnaire Guide
Completing the Vendor Registration Questionnaire Guide - China
VIDEO
Completing a Vendor Registration Form
Vendor Registration FAQ’s
Insurance Questionnaire Definition Fact Sheet
Completing the Insurance Questionnaire Guide
VIDEO
Completing an Insurance Certificate Questionnaire
VIDEO
Accepting the Trading Relationship Request
VIDEO
Standard Account Recording
VIDEO
Enterprise Account Recording
Order Confirmations
VIDEO
Create an Order Confirmation (Header Level)
VIDEO
Create an Order Confirmation (Line-Item Level)
VIDEO
Create a Ship Notice
VIDEO
Goods Receipt Notice
Create a Standard Invoice against a Purchase Order
VIDEO
Create an Invoice
Create an Invoice against a Contract
VIDEO
Create a Contract Invoice
Review, Save or Submit an Invoice
Copy an Existing Invoice
Modify a Returned Invoice
Configure the Tax Menu in an Invoice
Add Tax to Line Items en masse in an Invoice
Invoice Statuses
Create an Invoice Report
Review Invoice History
Create a Credit Memo against an Invoice
VIDEO
Fonterra Enterprise Account Functional Training
VIDEO
Fonterra Standard Account Functional Training
Access a range of user guides and frequently asked questions for additional support for participating in Fonterra Sourcing Events.
Create an Ariba Account
Participating in an RFI event
Participating in an RFX event
Signing your contract via Docusign
For step-by-step instructions on how to participate in a RFI or RFX Event, or sign documents using DocuSign please refer to the detailed User Guides listed above.
This guide provides some questions and answers and basic trouble shooting around participating in Fonterra Sourcing Events.
Sourcing Event FAQs
Responding to a Request for Quote (RFQ) - Blue Collar Worker Request
VIDEO
Responding to a Request for Quote (RFQ) demo video
The Helpful Resources section outlines key information like our Supply Terms and Conditions, and our Sustainability Code of Practice.
Fonterra’s Responsible Procurement
Fonterra Supplier Sustainability Code of Practice
Terms & Conditions
Food Safety and Quality System
Contractor Safety Management Help
Withholding Tax Form for the USA
Static Catalogue Upload Process
Static Catalogue Excel Template
PunchOut Catalogue Upload Process
PunchOut Catalogue Excel Template
Yes. As a prerequisite for participation in Fonterra Sourcing Events, all vendors will need to have an SAP Business Network account and be a registered user. All selected vendors will need to have, at a minimum, a free standard account to transact electronically with Fonterra.
Vendors incur no costs to create a new SAP Business Network Standard Account and participate in any Fonterra sourcing event.
You may incur account usage fees if you set up an SAP Business Network Enterprise Account. For full list of functionalities and additional info, please visit the SAP Business Network accounts and pricing page.
You will need to set up an SAP Business Network account or link your existing account to Fonterra. You can refer to our User Guides for step-by-step instructions.
Yes. This is the preferred method for transacting with Fonterra in the future.
Yes. We recommend you attach a PDF to help support the process & speed up approval.
Although not mandatory, you can choose to provide order confirmations or ship notices.
Note:
Fonterra will continue to use their current method of communication with our vendors. There is currently no expectation that the vendor uses the SAP portal for communication. For price variances, these can be managed via the order confirmations.
In this scenario you would have two options:
The vendor can have two AN ID accounts if they wish. The one they do the TRR with MUST be the one use for trading with Fonterra. If they want SLP to be different that is fine. However, if the SLP one is wrong they can also change it from their end.
There will be a transition period as your organisation becomes an enabled Vendor. What this means:
Once your organisation is enabled, any active Purchase Orders existing prior to enablement can continue to be invoiced via the current invoicing method, as per historic processes, until the Purchase Order is fulfilled and invoiced.
Once your organisation is enabled, all new transactions will be on the SAP Business Network. Any new Purchase Orders will be sent on, and must be invoiced, via the Network.
Once all legacy Purchase Orders are closed, the expectation is for all Purchase Orders and other transacting documentation to be sent via the Network.
When you begin transacting with us across the SAP Business Network it is likely that we have existing purchase orders open that we will continue to process via historic channels until the original terms of each purchase order has been complete.
What this means for Remittance is you will receive two advices and payments; one for invoices received via historic channels and another for invoices received via the SAP Business Network. The remittance advice emailed from the Network (AribaNetworkAdmin@ariba.com) will include a link to your SAP Business Account to view the advice and payment details.
We are committed to paying our Vendors to the agreed payment terms, which is when Vendors should expect payment. The reason that the Pay Date differs from your agreed payment terms (i.e., 20th day of the month, one month following the invoice date) is due to previous customisations in our SAP system. We are currently working on a solution which will be implemented in the near future. In the interim, the Pay Date will always be overestimated and provided the invoice meets all required criteria will be paid to the agreed payment terms.
Fonterra is proud of its strong relationships with organisations who supply us with valuable products and services to help us achieve our strategic goals. It’s a great example of our purpose ‘tatou tatou - good together’ in action.
Globally we engage with over 10,000 vendors, and we are reliant on them to deliver our objectives.
In 2022 we designed a vendor vetting and engagement framework, enabled by an online portal, to help us better understand and manage the risks associated with our vendors.
The new framework, supported by the online portal and a robust business process, allows us to assess and manage our vendors in a more efficient and consistent way, both during initial selection and on a proactive ongoing basis.
For our vendors, the goal is to provide them with easy-to-use systems that supports a transparent assessment with clear requirements and good management processes throughout the entire engagement lifecycle. For our employees, it allows us to comprehensively cover the broad range of topics that need to be considered and focus on the most relevant and highest risk topics for each given vendor.
The topics covered include regulatory compliance, food safety and quality, health and safety, cyber security, environmental performance and working conditions.
Our Third-Party Risk Management framework will be used with all new vendors in New Zealand, and gradually over the next three years, we aim to expand coverage globally.
Maintaining strong relationships with our vendors is important to us, as is fulfilling our promises to customers and meeting the requirements of regulatory bodies. A good understanding of your business helps us to:
1. Assess the entity risks of our vendors or third-parties
2. Improve our management of vendor-related risk, and
3. Act to reduce Fonterra's risk accordingly.
Our vendor registration process is designed to help you share information with us about your organisation through an online vendor portal.